Free standard event / party room rental — professional wording your business can adapt in minutes. Available in English, Español and 中文. Swap the [bracketed] parts, or let KwickPhone fill in your business name automatically.
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Event Space Rental Agreement
1. BOOKING. [Business Name] rents [room/space] at [address] to [renter name] on [date], from [start] to [end], for [event type], up to [number] guests.
2. RENT & DEPOSIT. Rental fee: $[amount], with $[amount] due to reserve and the balance due [7] days before the event. A refundable damage deposit of $[amount] is returned within [7] days less documented damage or extra-cleaning costs.
3. CANCELLATION. Cancel [14]+ days before: full refund less $[amount]; [7–13] days: 50%; under [7] days: reservation fee is not refunded. Owner may terminate the rental during the event for unsafe or unlawful conduct, without refund.
4. RULES. No smoking; alcohol only as permitted by law and listed here: [alcohol terms]; music ends by [time]; decorations must not damage walls; the space is returned broom-clean by [end time].
5. LIABILITY. Renter is responsible for guests and for damage beyond normal wear. [Business Name] is not responsible for guests' personal property.
Contrato de Renta de Espacio
1. RESERVA. [Nombre del Negocio] renta [salón/espacio] en [dirección] a [nombre] el [fecha], de [inicio] a [fin], para [tipo de evento], hasta [número] invitados.
2. RENTA Y DEPÓSITO. Tarifa: $[monto], con $[monto] para reservar y el saldo [7] días antes del evento. El depósito reembolsable por daños de $[monto] se devuelve dentro de [7] días, menos daños documentados o limpieza extra.
3. CANCELACIÓN. Cancelar con [14]+ días: reembolso completo menos $[monto]; [7–13] días: 50%; menos de [7] días: la reserva no se reembolsa. El propietario puede terminar (terminate) la renta durante el evento por conducta insegura o ilegal, sin reembolso.
4. REGLAS. No fumar; alcohol solo según lo permita la ley y lo listado aquí: [términos de alcohol]; la música termina a las [hora]; las decoraciones no deben dañar paredes; el espacio se entrega barrido a las [hora].
5. RESPONSABILIDAD. El arrendatario responde por sus invitados y por daños más allá del desgaste normal. [Nombre del Negocio] no es responsable de las pertenencias de los invitados.
⚖️ These templates are general starting points, not legal advice. Rules differ by state and by business — have your attorney review your final wording before you use it.
State-by-state differences
TX — Texas: no statutory cap on security deposits; deposit must be returned within 30 days; late fees must be reasonable and stated in the lease.
CA — California: security deposit capped at ONE month's rent (since 2024, AB 12); itemized refund within 21 days; 24-hour written notice to enter.
FL — Florida: no deposit cap; return within 15 days (or 30 with a claim letter); as of 2023 landlords may offer a fee-in-lieu-of-deposit option.
NY — New York: deposit capped at one month's rent (HSTPA 2019); return within 14 days with itemization; late fees capped at the lesser of $50 or 5%.
GA — Georgia: no deposit cap; return within 30 days; landlords with 10+ units (or using an agent) must escrow deposits and provide move-in/move-out inspection lists.
WA — Washington: deposit requires a written checklist of the unit's condition at move-in or the deposit is unenforceable; full refund/itemization within 30 days.
IL — Illinois: statewide return within 30/45 days; buildings of 25+ units must pay interest on deposits; Chicago's RLTO adds stricter rules and penalties.
AZ — Arizona: security deposit capped at 1.5 months' rent; itemized refund within 14 business days; tenant may be present at move-out inspection.
NJ — New Jersey: deposit capped at 1.5 months' rent; must be held in a disclosed interest-bearing account; return with interest within 30 days.
MA — Massachusetts (M.G.L. c.186 §15B): deposit capped at 1 month's rent; separate interest-bearing escrow, receipt + statement of condition required; violations can mean treble (3x) damages — many small landlords skip deposits entirely.
PA — Pennsylvania: deposit capped at 2 months' rent in year one (1 month after); escrow + interest required from year three; return within 30 days.
CO — Colorado: no statutory cap (Denver and some cities differ); return within 30 days (60 if the lease says so); wrongful withholding risks treble damages.
OH — Ohio: no deposit cap; return with itemization within 30 days; deposits over one month's rent held 6+ months accrue 5% interest; wrongful withholding = damages + attorney fees.
NC — North Carolina: deposit capped at 2 weeks (week-to-week), 1.5 months (month-to-month) or 2 months (longer terms); must sit in a NC trust account (or bond); return within 30 days (interim itemization to 60).
MI — Michigan: deposit capped at 1.5 months' rent; landlord must give an inventory checklist at move-in and mail an itemized damage list within 30 days or forfeit the claim.
TN — Tennessee: no deposit cap; URLTA counties require a separate deposit account and an itemized list the tenant may inspect; unclaimed deposits may be kept after 60 days' notice.
NV — Nevada: deposit capped at 3 months' rent; itemized refund within 30 days; tenants may demand a written move-out condition report.
OR — Oregon: no statutory cap; itemized refund within 31 days; a written receipt is required for any deposit; screening-fee and last-month-rent rules are strict.
MD — Maryland: deposit capped at 2 months' rent (1 month from Oct 2024 reforms in some cases); escrow + interest required; return within 45 days; penalties up to 3x for violations.
MN — Minnesota: no deposit cap; return with interest (statutory rate) within 21 days; bad-faith withholding doubles the penalty.
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