Free standard termination / separation letter — professional wording your business can adapt in minutes. Available in English, Español and 中文. Swap the [bracketed] parts, or let KwickPhone fill in your business name automatically.
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Notice of Separation
Dear [employee name],
This confirms your employment with [Business Name] ends effective [date]. [Optional one-line reason, e.g. position elimination / policy violation documented on (dates) — or omit; at-will employment requires no stated cause.]
Final pay: your final paycheck, including [unused PTO if your state/policy requires payout], will be provided [date — CHECK YOUR STATE: some states require final pay on the last day]. Benefits: [insurance end date; COBRA or state-continuation information will be mailed if applicable].
Please return [keys, uniforms, devices, access cards] by [date]. Your obligations under any confidentiality agreement continue after separation.
We thank you for your work and wish you well.
[Owner/manager name], [Business Name]
Aviso de Terminación de Empleo
Estimado/a [nombre],
Se confirma que su empleo con [Nombre del Negocio] termina el [fecha]. [Razón opcional de una línea — u omitir; el empleo a voluntad no exige causa.]
Pago final: su último cheque, incluyendo [PTO no usado si su estado/política lo exige], se entregará el [fecha — VERIFIQUE SU ESTADO: algunos exigen pago el último día]. Beneficios: [fecha de fin del seguro; se enviará información de COBRA o continuación estatal si aplica].
Devuelva [llaves, uniformes, equipos, tarjetas] antes del [fecha]. Sus obligaciones de confidencialidad continúan tras la separación.
Gracias por su trabajo; le deseamos lo mejor.
[Nombre], [Nombre del Negocio]
⚖️ These templates are general starting points, not legal advice. Rules differ by state and by business — have your attorney review your final wording before you use it.
Send it for signature by text — free
KwickPhone Text-to-Sign fills in your business name, texts the customer a link, and stores the signed copy. Part of the AI phone & front-desk platform for local business.