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KwickPhone Apps · Catering · Events & big orders

The 40-person order, taken while you cook.

Catering calls are the best revenue you have and the worst time to answer the phone. The AI takes the office-lunch call from your real tray menu — headcount, date, delivery, allergens — and it lands in your pipeline with the deposit math already done. Your kitchen gets a printed run sheet, your dashboard gets the revenue.

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Catering dashboard: booked revenue, deposits collected, booked events, conversion and average headcount with a revenue trend and top items

The real dashboard — a smokehouse's sample month: $2,809 booked, deposits collected, top trays, and the pipeline funnel. The purple band is training mode: nothing here charges or notifies real customers.

Screenshots regenerate from the live console — this product ships improvements weekly.

The story kitchens tell us

Wednesday, 11:15 AM, mid-rush

An office manager calls: lunch for forty, Friday, delivered. The line cook doesn't stop plating — the AI has it: two brisket trays, a pulled pork, mac & cheese, cornbread, two vegetarian — it knows the coleslaw is gluten-free because the menu says so.

Total with delivery and service: $612. Deposit due: $306 — link texted, paid before the lunch rush ends.

Thursday night the kitchen prints the BEO run sheet: trays, quantities, allergy flags, delivery window. Friday it just executes. Nobody transcribed anything, twice, wrong.
The manual · Daily workflows

How your team actually runs it

1

Take an order in a minute

The Take order tab is a two-panel builder: event details on the left, your tray menu as tap-to-add cards on the right, grouped by cuisine. Live totals compute tax, service and gratuity from your settings, with the deposit due highlighted. Save it as a quote, or confirm on the spot.

Take order: event details, tap-to-add tray cards by cuisine, live totals with deposit due
2

The pipeline knows every event's stage

Orders is the event pipeline — quotes, deposits pending, confirmed, completed — each with its trays, notes, and delivery details. One tap prints the BEO run sheet the kitchen works from, with dietary flags matched from the menu. The Calendar shows the same events by date, so double-booked Saturdays can't sneak up.

Orders pipeline with event stages, deposits and per-event details
3

The menu is what the AI is allowed to sell

Build trays with feeds-N sizing, real prices and dietary tags — or start from the library (barbecue, Italian, taco bars and more). Tray photos make the builder tactile. This menu is the AI's entire universe on the phone: real trays, real prices, allergen answers from data. Multiple menus supported — swap the active one for holiday season.

Tray menu builder with feeds-N sizing, prices, dietary tags and the starter library
4

Know if catering is working

The Dashboard answers the owner question: booked revenue, open pipeline value, deposits collected, events booked, quote-to-booked conversion and average headcount — today, 7, 30 or 90 days. Top items tell you what to feature; the funnel tells you where quotes die.

Catering dashboard with booked revenue trend, top items and pipeline funnel

🎓 Training mode — cater a fake wedding before a real one

New locations open with seven sample events across the whole pipeline. Take an order, print a BEO, read the dashboard — nothing charges a card or texts a customer. Flip to live when it feels routine; the sandbox stays for new staff.

7 sample events seeded Nothing charges or notifies One-tap back to production

Questions kitchens ask

Can the AI really take a catering order on the phone?

Yes — from your tray menu only, with your prices. It captures headcount, date and fulfillment, and the event lands in the pipeline with deposit math done.

What about allergies?

Dietary tags live on each tray — vegan, vegetarian, gluten-free, nut-free, halal. Staff and the AI both answer from data. If a tray isn't tagged, the answer is "let me check," never a guess.

What's a BEO?

The banquet event order — a printable per-event run sheet with trays, quantities, timeline, delivery details and allergy flags. Your kitchen executes from it.

How do deposits work?

Set your percent once; every order shows the deposit due and the dashboard tracks what's collected. Money down means the event is real.

Languages?

The console runs in English, Spanish and Chinese — so does the AI on the phone.

Your biggest orders shouldn't depend on your busiest hour.

Included on every plan — the same AI line that books the 40-person Friday lunch also takes tonight's pickup orders and answers "do you have gluten-free?" at 9 PM.

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